For lorry and truck owners
Truck fleet management app for lorry owners and transporters
Gaadi Tracker is a fleet app for lorry, truck, van and bus owners in India. Drivers enter loads as tons × rate per ton, diesel, FASTag and trip expenses on their phone. You get fuel average and profit per vehicle, and a reminder before every quarter’s road tax.
Photo: a loaded lorry at a highway dhaba, evening
Where a lorry loses money quietly
- 01Diesel bills on a long trip that nobody checks against km.
- 02Trip advances given in cash and never squared against expenses.
- 03Road tax paid late because the quarter turned while the lorry was on the road.
- 04Freight entered as a round number instead of tons × rate.
How Gaadi Tracker works for lorries and trucks
- Tons × rate per ton
- The driver enters the load weight and the rate. The app works out the earning, so 18.5 t at ₹1,450 is ₹26,825, not “around 27”.
- Fuel average
- Km per litre for every lorry, truck, van and bus, from the odometer and the diesel entered. A sudden drop is worth a phone call.
- Quarterly road tax
- A reminder before each quarter. Tap “Mark paid” once it’s done. Drivers see it too, but it never blocks a shift.
- Trip advances
- Record “Diesel for Salem trip” as an advance. Expenses the driver enters are set against it in the balance.
- FASTag and expenses
- FASTag recharges, parking, repairs and tyres, each in its own category.
- Reports by vehicle
- Revenue, diesel, expenses, driver cost and profit per lorry, exportable as CSV or PDF.
One lorry, one month
TN 07 AV 2290, driven by Selvam on a monthly salary of ₹28,000. October.
- Freight (tons × rate)
- ₹1,84,500
- Diesel, 1,810 l
- − ₹71,240
- FASTag and trip expenses
- − ₹18,960
- Selvam’s salary
- − ₹28,000
- Profit on this lorry
- ₹66,300
Fuel average this month: 7,420 km ÷ 1,810 l = 4.1 km/l. Example figures.
Road tax quarters
In states that charge goods vehicles quarterly, tax is paid in advance at the start of the quarter. Confirm the grace period with your state transport department.
| Quarter | Starts, tax due |
|---|---|
| April–June | 1 April |
| July–September | 1 July |
| October–December | 1 October |
| January–March | 1 January |
Questions
When is road tax due for a lorry in India?
Where goods vehicles pay road tax quarterly, the quarters run April–June, July–September, October–December and January–March, and tax is paid in advance at the start of each one. Grace periods and late fees differ by state, so check with your RTO. Gaadi Tracker reminds you before each quarter for lorries, trucks, vans and buses, and you mark it paid in the app.
How do I calculate the fuel average of my truck?
Divide the km driven by the litres of diesel filled over the same period. If a lorry ran 7,420 km on 1,810 litres, its average is 4.1 km per litre. Gaadi Tracker does this for you from the odometer readings and diesel entries, per vehicle, so you notice when a lorry’s average falls without doing the sum yourself.
Can drivers enter freight as tons × rate?
Yes. For lorries and trucks the driver enters the load weight in tons and the rate per ton, and the app calculates the earning. The figures are stored, so you can check any load later. Reports add these up per vehicle, per driver and for any date range.
Read next
Put it on your phone tonight. Give your driver the other app.
You install Gaadi Tracker Owner, add your vehicles and drivers, and create a login for each driver. Each driver installs Gaadi Tracker Driver on their own phone and signs in with that login.